Abstract:
This study examines the management and preservation of special and rare
collections in the South Eastern Regional Library & Information Network
(SERLIN) libraries in the Ampara district, Sri Lanka. The research explores
key aspects such as acquisition, organization, access, preservation, and
utilisation of rare materials. Employing a qualitative multiple case study
approach, data was gathered through document analysis, interviews,
observations, and questionnaires. The study sample comprised 50 Tamilspeaking librarians from university, public, school, and college libraries,
selected through purposive sampling. Findings indicate that rare collections
are primarily acquired through donations and occasional purchases, with no
dedicated funding for acquisition or preservation. The absence of formal
policies, insufficient preservation strategies, and limited public awareness
pose significant challenges to effective management. Many rare materials,
including manuscripts, letters, and personal diaries, exist in both print and
electronic formats; however, digitization efforts remain restricted due to
resource limitations. Furthermore, inadequate environmental controls and
aging library infrastructures contribute to the deterioration of these valuable
collections. The study aligns with global literature and reinforces several
previously identified issues, such as underutilization of rare resources, the
need for classification systems, staff training deficits, and the absence of
preservation policies. Recommendations include the allocation of dedicated
funding, implementation of standardized classification and preservation
systems, development of new or upgraded facilities, public engagement initiatives, and staff recruitment and training in digitization and conservation.
Furthermore, incorporating rare collection management into Library and
Information Science curricula and fostering institutional collaboration are
essential steps toward sustainable and accessible rare collection preservation.
This research offers valuable insights for librarians, policymakers, and
educators, emphasizing the urgent need for structured strategies to ensure the
long-term viability and utility of rare collections in Sri Lanka’s library system.
