ASSESSMENT OF SPECIAL AND RARE COLLECTIONS: A STUDY OF SOUTH EASTERN REGIONAL LIBRARY & INFORMATION NETWORK (SERLIN)

Abstract

This study examines the management and preservation of special and rare collections in the South Eastern Regional Library & Information Network (SERLIN) libraries in the Ampara district, Sri Lanka. The research explores key aspects such as acquisition, organization, access, preservation, and utilisation of rare materials. Employing a qualitative multiple case study approach, data was gathered through document analysis, interviews, observations, and questionnaires. The study sample comprised 50 Tamilspeaking librarians from university, public, school, and college libraries, selected through purposive sampling. Findings indicate that rare collections are primarily acquired through donations and occasional purchases, with no dedicated funding for acquisition or preservation. The absence of formal policies, insufficient preservation strategies, and limited public awareness pose significant challenges to effective management. Many rare materials, including manuscripts, letters, and personal diaries, exist in both print and electronic formats; however, digitization efforts remain restricted due to resource limitations. Furthermore, inadequate environmental controls and aging library infrastructures contribute to the deterioration of these valuable collections. The study aligns with global literature and reinforces several previously identified issues, such as underutilization of rare resources, the need for classification systems, staff training deficits, and the absence of preservation policies. Recommendations include the allocation of dedicated funding, implementation of standardized classification and preservation systems, development of new or upgraded facilities, public engagement initiatives, and staff recruitment and training in digitization and conservation. Furthermore, incorporating rare collection management into Library and Information Science curricula and fostering institutional collaboration are essential steps toward sustainable and accessible rare collection preservation. This research offers valuable insights for librarians, policymakers, and educators, emphasizing the urgent need for structured strategies to ensure the long-term viability and utility of rare collections in Sri Lanka’s library system.